All Jobs
All Jobs
Administrative Assistant - Construction Pembroke

Administrative Assistant - Construction

Full Time • Pembroke
Responsive recruiter
Department:
Construction

Hours/week:
40

Type of Position:
Full-Time

PERFORMANCE EXPECTATIONS 
In performance of their respective tasks and duties all employees of Lumbee Tribe of North Carolina are expected to conform to the following:

  • Uphold all principles of confidentiality to the fullest extent.
  •  Adhere to all professional and ethical behavior standards of the tribal government.
  •  Interact in an honest, trustworthy, and respectful manner with employees, Tribal members, visitors, and vendors
  •  Participate in departmental staff meetings, quality management activities and educational programs.
  •  Comply with Lumbee Tribe’s policies and procedures.
  •  Maintain a current insurable driver’s license. 
ESSENTIAL DUTIES, FUNCTIONS, & RESPONSIBILITIES

1.  Provide administrative support to the program Director and staff.
2.  Responsible for all written outgoing and incoming correspondence as related to the Housing Development Department.
3.  Collate and distribute mail
4.   Prepare communications, such as memos, emails, invoices, reports, and other correspondence
5.   Write and edit documents from letters to reports and instructional documents
6.   Create and maintain filing systems, both electronic and physical
7.   Manage accounts and perform bookkeeping
8.   Responsible for monitoring telephone communications.
9.   Responsible for ordering all office equipment and supplies for the Housing Development.
10. Responsible for scheduling out-of-area travel for program staff.
11. Responsible for appointments and scheduling of meetings for Program Staff.
12. Organize and maintain security for all program records and reports.
13. Participate in orientation, training, and other personal and professional development as related to assigned responsibilities.
14. Monitor the accuracy of contractor invoices/payables documentation, prepare a draw request for payout to contractors, and route to the         Finance Department. Responds to inquiries concerning invoices and payables to the contractors and subcontractors. 
15.  Assists the New Construction Contractor Compliance Specialist in preparing contracts
16. Other duties as assigned.

 MINIMUM MANDATORY QUALIFICATIONS
A minimum of 2-3 years successful experience in tribal programs, federal programs, community-based programs or outreach working with diverse mentally or physically challenged individuals is required.
Education:
Graduate from a two–year business and/or office technology program in business management, or an office technology program in business management or office technology
 
Mandatory Knowledge, Skills, Abilities, and Other Qualifications:
·         Strong oral and written communication skills.
·         Excellent organizational skills.
·         The ability to relate to diverse populations. 
·         Working relationship with both private and public agencies and programs. 
·         Word, Excel, PowerPoint, and other office software capabilities are required. 
·         Must have a valid NC driver’s license and transportation. 
Must be willing to work evenings and travel throughout the service area of Robeson, Hoke, Scotland and Cumberland Counties 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





(if you already have a resume on Indeed)

Or apply here.

* required fields

Location
Or
Or

U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Form CC-305
OMB Control Number 1250-0005
Expires 4/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Lumbee Land Development, Inc