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Event Planner Pembroke

Event Planner

Full Time • Pembroke
Responsive recruiter

Department:

Public Relations 

Reports to (title):

Public Relations Manager 

Hours/week:
40

Job Location:
Lumbee Tribe of North Carolina

Type of Position:
Full-Time

Classification:
Non-Exempt

Effective Date:
05/2025

PERFORMANCE EXPECTATIONS

In performance of their respective tasks and duties all employees of Lumbee Tribe of North Carolina are expected to conform to the following:

  • Uphold all principles of confidentiality to the fullest extent.
  • Adhere to all professional and ethical behavior standards of the tribal government. 
  • Interact in an honest, trustworthy, and respectful manner with employees, Tribal members, visitors, and vendors.
  • Participate in departmental staff meetings, quality management activities and educational programs.
  • Comply with Lumbee Tribe’s policies and procedures.
  • Maintain a current insurable driver’s license.
POSITION PURPOSE

The ideal candidate will possess a profound passion for event planning, creativity, attention to detail, and a commitment to delivering exceptional service. This position requires expertise in all aspects of event, meeting, and conference planning, including, but not limited to, cost management, venue selection, equipment logistics, room configuration, and adherence to established best practices. 
Moreover, the individual must demonstrate strong leadership capabilities and delegate responsibilities effectively to meet organizational expectations. The most suitable candidate will demonstrate proficiency in managing complexities while employing strategic thinking to deliver exceptional and distinctive experiences. 
Position Description 

ESSENTIAL DUTIES, FUNCTIONS, & RESPONSIBILITIES
  
  1. Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives, government officials, and leaders throughout the planning process.
  2. Locate resources, visit sites, and lead pre-event meetings to help staff decide on event design.
  3. Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.
  4. Work with team leaders to create and maintain a detailed event calendar.
  5. Oversee experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
  6. Build and maintain a comprehensive database of industry contacts, vendors, and venues
  7. Troubleshoot any issues that arise on the prior event day
  8. Perform all duties as assigned 
MINIMUM MANDATORY QUALIFICATIONS

Experience/Education 
  • Bachelor’s degree (or equivalent) in event management or related discipline
  • Experience in marketing or public relations 

Mandatory Knowledge, Skills, Abilities, and Other Qualifications:

  •  Proven success in event planning or coordination 
  •  Strong interpersonal and communication skills        
  • Experience in building and maintaining positive business relationships         
  • Excellent organizational skills, including multitasking, time management, and attention to detail
    Ability to handle pressure and make good decisions quickly 
WORK ENVIRONMENT

Work environment:
The work environment characteristics described here are representative to those an employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate. Limited overnight travel may be required from time to time.

Physical demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee may be required to frequently stand, walk, sit, bend, twist, talk, hear and perform repetitive motions. There may be prolonged periods of sitting, keyboarding, reading, as well as driving or riding in transport vehicles. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include reading, distance, computer, and color vision. Talking and hearing are essential to communicate with clients, vendors, and staff.

Mental demands:
There are a number of deadlines associated with this position. The employee must be able to handle frequent interruptions and must also multi-task and interact with a wider variety of people on various and, at times, complicated issues.

INDIAN PREFERENCE

The Lumbee Tribe of North Carolina has implemented an Indian Preference in Employment Policy. Pursuant to this Policy, applicants who possess the knowledge, skills, and abilities required by this position, and who are members of the Lumbee Tribe will be given primary preference for hiring and employment after providing proof of tribal membership. Indian preference is integrated into the interview and scoring process for candidates for job positions.

OTHER

Confidentiality:
All employees must uphold all principles of confidentiality to the fullest extent. This position has access to sensitive information and a breach of these principles will be grounds for immediate termination.

Background Investigation:
This position is subject to a criminal history background check, and a Motor Vehicle check. Candidates must successfully pass all required background checks in order to qualify for this position.
 

Drug Screening:
All applicants must successfully pass a pre-employment drug screening prior to beginning employment and will be subject to random drug testing.

 

Disclaimer: The information on this position description has been designed to indicate the general nature and level of work performance by employees in this position. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position. Employees will be asked to perform other duties as needed.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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